When: 2nd Saturday in June
Time: 10 am
Annual meetings of the membership shall be held on the 2nd Saturday of June each year, beginning at 10am. If the scheduled annual meeting falls on a holiday, the meeting will be held at the same time on the following Saturday.
Special Meetings of the Members: May be called at any time by the President, Vice President, Secretary or Treasurer or by any two or more members of the Board of Directors or upon written request of 1/4 of the voting membership.
Meeting Notices: Notice of any meetings shall be given to the members by the Secretary. Notice may be given to the member either personally or by mail to their address appearing on the books of the Association. Each member shall register their address with the Secretary. Notice of any meeting, regular or special shall be mailed at least (6) days in advance of the meeting and shall state the nature of the business to be transacted; provided, however, that if the business of any meeting shall involve an election governed by Article VIII or any action governed by the Articles of Incorporation or by the Declaration....
Members Presence: The presence at the meeting of members, personally or by proxy, entitled to case one-tenth (1/10) of the total votes of the voting membership, shall constitute a quorum for any action governed by the By-Laws. Any action governed by the Articles of Incorporation or by the Declaration shall require a quorum.
Members Proxy: At all corporate meetings of members, each voting member may vote in person or by proxy. All proxies shall be in writing and filed with the Secretary. No proxy shall extend beyond a period of eleven (11) months and every proxy shall automatically cease upon sale of the member and their interest in the PM Properties.
Areas addressing Members:
When: 2nd Monday each month
Location: POA Office building
The affairs of the Association shall be managed by the board of 12 directors, who need not be members of the corporation. A change in the number of directors shall be made only by amendment to the By-Laws. Directors shall be elected for a term of three (3) years and shall remain in office until their respective successors are elected and qualified; directors shall be elected under staggered terms so that four (4) directors shall rotate off the board each year. Any vacancy occurring in the board of directors shall be filled at any meeting of the board of directors by the affirmative vote of a majority of the remaining directors. Any director elected to fill a vacancy shall serve as such until the expiration of the term. No director shall serve more than two (2) consecutive terms.
Meeting minutes will be posted within the month they were approved, by the Board. They can be found inside the Pine Mountain Estates Facebook Group under the "Files" tab. To view these documents, you must be a member of the Facebook group.
The Pine Mountain Annual Budget Report is located under the "Office" tab of this website.
With the help of the Budget Committee - the last 3 months of the reported/approved budget will be posted inside our quarterly Newsletter.
Per the Pine Mountain By-Laws: Each committee shall consist of a Chairman and two or more members, and shall include a member of the Board of Directors. The committees shall be appointed by the Board of Directors prior to each annual meeting to serve from the close of such annual meeting until the close of the next annual meeting.
It shall be the duty of each committee to receive complaints (and compliments) from members and associate member on any matter involving Association functions, duties and activities within its field of responsibility. Each committee shall dispose of such complaints as it deems appropriate or refer them to such other committee, director or officer of the Association as is further concerned with the matter presented.
With the exception of the Nominations Committee and the Environmental Control Committee, each committee shall have the power to appoint a sub-committee from among its membership and may delegate to any such sub-committee any of its powers, duties and functions.
Is governed by the By-Laws Article VIII: Board of Directors: Election Process found on pages 8 and 9.
The Recreation Committee shall advise the Board of Directors on all matters pertaining to the recreational programs and activities of the Association, and shall perform such other functions as the Board, in its discretion, determines.
Construction and Maintenance Committee:
The Construction and Maintenance Committee shall advise the Board of Directors on all matters pertaining to the construction, maintenance, repair or improvement of the Common Properties of the Association and shall perform such other functions as the Board, in its discretion, determines.
Environmental Control Committee:
The Environmental Control Committee shall have the duties and functions described in Part Four of the Declaration (pages 25-27 of the Pine Mountain Covenants and Restrictions) and other provisions thereof. It shall be alert for any proposals, programs or activities which may adversely affect the residential value and integrity of the Pine Mountain Properties and shall advise the Board of Directors regarding Association action on such matters.
The Publicity Committee shall inform the members of all activities and functions of the Association and shall, after consulting the Board of Directors, make such public releases and announcements as are in the best interest of the Association.
The Audit Committee shall supervise the annual audit of the Association's books and approve the annual budget and balance sheet statement to be presented to the membership at its regular annual meeting as provided in Article XI, Section 8 (By-Laws, page 12). The Treasurer shall be an ex-officio member of the Committee.
Every person or entity who is the record owner of a fee, or undivided fee, interest in any Unit of PM Property which is subject, by Declaration of record, to being assessed by the Association, and who shall have paid...the purchase price of the Unit of PM Property shall be a member of the corporation.... (By-Laws, Article III, Memberships)
Reference: Information on this page came from the Pine Mountain Articles of Incorporation, Pine Mountain By-Laws, Pine Mountain Declaration of Covenants and Restrictions, NC GS 47f and NC GS 55A