Pine Mountain Property Owners (Members)

Pine Mountain Members:

Annual Meetings:


When: 2nd Saturday in June

Location:  TBA

Time:  10 am

Special Website:   In light of member's requesting a secure area where they can gather additional information, minutes, financial reports, etc. we now have  To access the secure area, either contact the Publicity Chair or the POA Office for the password.  Thank you!!!

Special Meetings of the Members:  May be called at any time by the President, Vice President, Secretary or Treasurer or by any two or more members of the Board of Directors or upon written request of 1/4 of the voting membership.

Meeting Notices:  Notice of any meetings shall be given to the members by the Secretary.  Notice may be given to the member either personally or by mail to their address appearing on the books of the Association.  Each member shall register their address with the Secretary.  Notice of any meeting, regular or special shall be mailed at least (6) days in advance of the meeting and shall state the nature of the business to be transacted; provided, however, that if the business of any meeting shall involve an election governed by Article VIII or any action governed by the Articles of Incorporation or by the Declaration....

Members Presence:  The presence at the meeting of members, personally or by proxy, entitled to case one-tenth (1/10) of the total votes of the voting membership, shall constitute a quorum for any action governed by the By-Laws.  Any action governed by the Articles of Incorporation or by the Declaration shall require a quorum.

Members Proxy:  At all corporate meetings of members, each voting member may vote in person or by proxy.  All proxies shall be in writing and filed with the Secretary.  No proxy shall extend beyond a period of eleven (11) months and every proxy shall automatically cease upon sale of the member and their interest in the PM Properties.

Areas addressing Members: 

  • Annual Budget:  The Treasurer shall prepare an annual budget and an annual balance sheet statement to be presented to the membership at its regular annual meeting, as approved by the Audit Committee. (By-Laws, pg 12)
    • According to: NC GS 47f-3-103:  Within 30 days after adoption of any proposed budget for the planned community, the executive board shall provide to all the lot owners a summary of the budget and a notice of the meeting to consider ratification of the budget, including a statement that the budget may be ratified without a quorum.  The executive board shall set a date for a meeting of the lot owners to consider ratification of the budget, such meeting to be held not less than 10 or more than 60 days after mailing of the summary and notice.  There shall be no requirement that a quorum be present at the meeting.  The budget is ratified unless at that meeting a majority of all the lot owners in the association or any larger vote specified in the declaration rejects the budget.  In the event the proposed budget is rejected, the periodic budget last ratified by the lot owners shall be continued until such time as the lot owners ratify a subsequent budget proposed by the executive board.
  • Association Purposes and Powers: By-Laws, Article VI  
    • #4. Promote the health, safety and welfare of owners and occupants of residential, commercial and other properties within the PM Properties and any additions thereto and, to that end, to:
      • (f) pursuant to the terms of the Declarations, borrow money; and, with the assent of 51% of the voting members, mortgage, pledge, deed in trust, or hypothecate any or all of its real or personal property in connection with the affairs of the corporation;
      • (g) pursuant to the terms of the Declaration, dedicate, sell, or transfer all or any part of the Common Properties to any public or private agency, authority, or utility for such purposes and subject to such conditions as may be agreed to by the voting members.  No such dedication or transfer shall be effective unless approved by 51% of the voting members;
      • (h)  participate in mergers and consolidations with other non-profit corporations organized for the same or similar purposes, provided that any such merger shall have the assent of 51% of the voting members;
  • Action by Written Consent:  NC GS 55A-7-04
    • Action required or permitted by this Chapter to be taken at a meeting of members may be taken without a meeting if the action is taken by all members entitled to vote on the action.  The action shall be evidenced by one or more written consents describing the action taken, signed before or after such action by all members entitled to vote thereon and delivered to the corporation for inclusion in the minutes or filing with the corporate records.  To the extent the corporation has agreed pursuant to NC GS 55A-1-70, a member's consent to action taken with a meeting may be in electronic form and delivered by electronic means.
    • If not otherwise determined under NC GS 55A-7-03 or 55A-7-07, the record date for determining members entitled to take action without a meeting is the date the first member signs the consent under subsection (a) of this section.

Board of Directors:

Monthly Meetings:


When: 2nd Monday each month

Location:  POA Office building

Time:  7pm

The affairs of the Association shall be managed by the board of 12 directors, who need not be members of the corporation.  A change in the number of directors shall be made only by amendment to the By-Laws.  Directors shall be elected for a term of three (3) years and shall remain in office until their respective successors are elected and qualified; directors shall be elected under staggered terms so that four (4) directors shall rotate off the board each year.  Any vacancy occurring in the board of directors shall be filled at any meeting of the board of directors by the affirmative vote of a majority of the remaining directors.  Any director elected to fill a vacancy shall serve as such until the expiration of the term.  No director shall serve more than two (2) consecutive terms.

Meeting Minutes:

Meeting minutes will be posted within the month they were approved, by the Board.  They can be found inside the Pine Mountain Estates Facebook Group under the "Files" tab.  To view these documents, you must be a member of the Facebook group.

Financial / Budget

The Pine Mountain Annual Budget Report is located under the "Office" tab of this website.

With the help of the Budget Committee - the last 3 months of the reported/approved budget will be posted inside our quarterly Newsletter.

Standing Committees Definitions:

Per the Pine Mountain By-Laws:  Each committee shall consist of a Chairman and two or more members, and shall include a member of the Board of Directors.  The committees shall be appointed by the Board of Directors prior to each annual meeting to serve from the close of such annual meeting until the close of the next annual meeting.

It shall be the duty of each committee to receive complaints (and compliments) from members and associate member on any matter involving Association functions, duties and activities within its field of responsibility.  Each committee shall dispose of such complaints as it deems appropriate or refer them to such other committee, director or officer of the Association as is further concerned with the matter presented.

With the exception of the Nominations Committee and the Environmental Control Committee, each committee shall have the power to appoint a sub-committee from among its membership and may delegate to any such sub-committee any of its powers, duties and functions.

Nominations Committee:

Is governed by the By-Laws Article VIII: Board of Directors: Election Process found on pages 8 and 9.

Recreation Committee:

The Recreation Committee shall advise the Board of Directors on all matters pertaining to the recreational programs and activities of the Association, and shall perform such other functions as the Board, in its discretion, determines.

Construction and Maintenance Committee:

The Construction and Maintenance Committee shall advise the Board of Directors on all matters pertaining to the construction, maintenance, repair or improvement of the Common Properties of the Association and shall perform such other functions as the Board, in its discretion, determines.

Environmental Control Committee:

The Environmental Control Committee shall have the duties and functions described in Part Four of the Declaration (pages 25-27 of the Pine Mountain Covenants and Restrictions) and other provisions thereof.  It shall be alert for any proposals, programs or activities which may adversely affect the residential value and integrity of the Pine Mountain Properties and shall advise the Board of Directors regarding Association action on such matters.

Publicity Committee:

The Publicity Committee shall inform the members of all activities and functions of the Association and shall, after consulting the Board of Directors, make such public releases and announcements as are in the best interest of the Association.

Audit Committee:

The Audit Committee shall supervise the annual audit of the Association's books and approve the annual budget and balance sheet statement to be presented to the membership at its regular annual meeting as provided in Article XI, Section 8 (By-Laws, page 12).  The Treasurer shall be an ex-officio member of the Committee.

Member Definition:

Every person or entity who is the record owner of a fee, or undivided fee, interest in any Unit of PM Property which is subject, by Declaration of record, to being assessed by the Association, and who shall have paid...the purchase price of the Unit of PM Property shall be a member of the corporation.... (By-Laws, Article III, Memberships)


Reference:  Information on this page came from the Pine Mountain Articles of Incorporation, Pine Mountain By-Laws, Pine Mountain Declaration of Covenants and Restrictions, NC GS 47f and NC GS 55A